GISE 2018

Hotel Accommodation

Hotel rooms can be reserved at negotiated rates through The Organizing Secretariat OIC srl with straightforward access to the Congress Venue.

The indicated room/night rates and availabilities are only applicable for reservations received by 31 March 2019, after this date OIC srl cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system:

BOOK HOTEL NOW

HOTEL RATES

double room
for single use
double room
ALBANI 269,00 299,00
CELLAI 218,00 239,00
GARIBALDI BLU 260,00 285,00
GRAND HOTEL BAGLIONI 264,00 294,00
GRAND HOTEL MINERVA 420,00 435,00
LONDRA 210,00 230,00
PALAZZO CASTRI 250,00 280,00
SANTA MARIA NOVELLA 295,00 325,00
double room
for single use
double room
CORONA D’ITALIA 135,00 150,00
PALAZZO VECCHIO 144,00 160,00

The indicated rates are in Euro, per room per night. Buffet breakfast, taxes and service included.

A local touristic tax will be charged by the hotels in addition to the rooms’ costs:

  • € 4,80 per person per night for reservations in 4star hotels
  • € 4,00 per person per night for reservations in 3star hotels

Agencies or companies in need for group reservations can ask for a specific hotel offer by contacting the Organizing Secretariat OIC srl registrationemsos2019@oic.it.

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

The Organizing Secretariat OIC srl can offer also accommodation in further hotels in the Meeting area.

TERMS OF PAYMENT

Registrations and all services can be confirmed only after receipt of full pre-payment. All payments can be processed through:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and EMSOS2019 as reference on your payment so that we can identify you for confirmation
  • Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 19,00 administration charge.
  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
  • Name changes incur a handling fee of € 39,00 per registration.

CANCELLATION AND REFUNDS

For any change or cancellation a written notification must be sent to OIC Housing & Registration - Fax +39 055 57 02 27, E-mail registrationemsos2019@oic.it

CANCELLATION OF REGISTRATIONS

  • For cancellations received by 15 March 2019: a penalty charge of 30% will be applied.
  • For cancellations received from 16 March to 20 April 2019: a penalty charge of 70% will be applied.
  • No refund will be processed for cancellations received after 21 April 2019

CANCELLATION OF HOTEL ACCOMMODATIONS

Attrition policy for cancellations (valid for individual bookings only) 
Hotels will not accept any changes or cancellations directly.

  • Up to and including 15 March 2019: only € 25,00 will be withheld for administrative charge.
  • From 16 March 2019 to 20 April 2019 inclusive: one night accommodation will be withheld as cancellation charge.
  • From 21 April 2019 to 30 April 2019: the paid amount will be refunded with a deduction of 80% as cancellation charge.
  • From 1 May 2019: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.